Office Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Office Administrative Assistant to join our team.! This is a contract position for 6 month. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff. • Maintain organized electronic and paper filing systems. • Prepare, format, and distribute documents, reports, and correspondence. • Perform data entry and maintain accurate administrative records. • Order and monitor office supplies and stationery. • Manage incoming and outgoing mail deliveries. • Schedule meetings and maintain calendars where required. • Prepare meeting agendas and meeting documentation. • Take and distribute meeting minutes when required. • Arrange travel and accommodation bookings as requested. • Monitor office equipment and coordinate maintenance and servicing. • Liaise with suppliers and service providers regarding office requirements. • Process general invoices and maintain administrative documentation. • Maintain company forms, templates, and standard documents. • Compile and prepare reports, spreadsheets, and presentations. • Ensure office records are accurate, current, and securely maintained. • Assist with organizing meetings, training sessions, and company events. • Keep shared office areas organized and ensure administrative resources are available. • Provide general administrative support to management and project teams. • Perform other administrative duties as assigned. Experience • Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools • Bookkeeping experience is an asset • Familiarity with office management tasks such as calendar management, proofing documents, and customer support roles • Demonstrated ability to prioritize tasks efficiently while maintaining excellent time management skills Pay: $60,000.00 per year Work Location: In person

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