About this role
Job Overview
We are seeking a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently. Experience in a medical office setting is preferred but not required.
Responsibilities
• Greet visitors and clients warmly, providing a positive first impression of the organization.
• Manage incoming calls, directing them to the appropriate personnel while maintaining professional phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in our systems.
• Maintain organized filing systems for both physical and electronic documents.
• Assist with bookkeeping tasks using QuickBooks, including invoicing and record keeping.
• Support administrative functions such as scheduling appointments, managing calendars, and coordinating meetings.
• Provide customer support by responding to inquiries and resolving issues promptly.
• Collaborate with team members to ensure the office runs smoothly and efficiently.
Skills
• Proficient in data entry with a high level of accuracy.
• Strong phone etiquette and communication skills.
• Ability to type quickly and efficiently for documentation purposes.
• Familiarity with clerical duties such as filing, organizing, and maintaining records.
• Experience with QuickBooks is a plus but not mandatory.
• Previous experience in a medical office environment is advantageous.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Competent in using computer software and tools for administrative purposes.
We invite qualified candidates who are eager to contribute positively to our team to apply for this vital role within our organization.
Job Types: Full-time, Permanent
Pay: $16.00-$22.00 per hour
Benefits:
• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Vision care
Ability to commute/relocate:
• Calgary, AB T2H 2S6: reliably commute or plan to relocate before starting work (preferred)
Education:
• Secondary School (preferred)
Language:
• English (required)
• Korean (preferred)
Location:
• Calgary, AB T2H 2S6 (preferred)
Work Location: In person