About this role
Provide effective and efficient administrative support and clerical services to the Patient Care &/or Corporate Directors. This may include a variety of assigned duties including but is not limited to preparing and distributing documents, scheduling and coordinating meetings, calendar management, managing office supplies, and providing support to other personnel as required.
Perform administrative duties such as preparing and distributing specialized communication, reporting, data entry, record-updating, documentation, file management, including electronic HRIS/paper records
Provide first point of contact for information and assistance to the department's internal/external customers - including redirecting phone/email inquiries to appropriate personnel.
Ensure material required to committees & meetings are identified and provided to the teams.
Provide Committee support, including screen sharing and taking notes during meetings.
Assist in the development of reports/presentations including the development of illustrations (graphics) to support concepts.
Format all reports/presentations using professional report writing standards as guidelines including ensuring the accuracy of spelling, grammar and other structural elements.
Organize education and other events including scheduling, booking rooms, arranging catering, ordering and setting up audiovisual equipment.
Assist in data collection related to technical reports.
Demonstrate QCH values: collaboration, accountability, innovation, respect
requirements:
Medical Office Administration or Business Administration Certificate or Diploma
2-5 years experience in a medical office or healthcare setting. OR In lieu of formal education, 3 years of Administrative Assistant experience
Ability to work as part of a team, to interrelate with all levels of staff in a professional manner, to work with minimal supervision to multitask, and continually prioritize duties.
Excellent interpersonal, communication (oral and written), and organizational skills.
Proficiency in the use of Microsoft Office suite including Word, Excel, Outlook, Power Point, Teams, and SharePoint is essential.
Proven ability to work with data collection, produce reports and spreadsheets.
this posting is for an existing position. Artificial Intelligence will not be used to screen, assess, or select applicants for this position.
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