About this role
Description:
• Support day-to-day account management under the direction of senior team members and keep client work moving smoothly.
• Collaborate with studio, editorial, creative, and other cross-functional teams to coordinate project delivery.
• Develop and manage project timelines, status trackers, and internal workflows, escalating risks or issues as needed.
• Coordinate live, virtual, and hybrid events, including logistics, registrations, materials, and supplier liaison.
• Support print, shipping, on-site pack, and pre-meeting material coordination.
• Process copyright permissions, reference orders, and related filing tasks.
• Maintain organized project folders, file naming standards, and document-sharing practices.
• Manage financial tracking and invoicing tasks, including job numbers, budgeting, tracking, and reporting using CMAP.
• Track time accurately on a weekly basis and flag financial or timeline concerns to senior team members.
• Maintain database and approvals records, ensure compliance with publication process requirements, and support publication platform audits.
Requirements:
• Strong attention to detail and a highly organized, reliable work style.
• Clear and professional verbal and written communication skills.
• Ability to manage time effectively and deliver work to agreed deadlines.
• Ability to prioritize and manage multiple projects independently while maintaining accuracy under pressure.
• Effective collaboration skills and a positive team contribution aligned with Prime’s values.
• Professional, adaptable, and proactive approach to supporting team and client needs.
• Curiosity, initiative, and accountability for continuous learning and improving team efficiency.
• Confidence using standard office tools and working in a fast-paced, professional agency environment.
• Interest in building a career in medical communications and learning about the pharmaceutical industry, client strategy, and compliance frameworks.
Benefits:
• Generous time off.
• 401(k) with company match.
• Remote working.
• Medical benefits.