About this role
ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO
INVITES APPLICATIONS FOR THE POSITION OF
ADMINISTRATIVE ASSISTANT- HUMAN RESOURCES (.5) & STAFFING (.5)
The successful candidate will provide confidential senior administrative support to the Human Resources Officer and the Manager of Staffing. Responsibilities will include, but are not limited to:
• Answer/screen telephone calls in a courteous, professional, and timely manner ensuring the confidentiality of conversations and information
• Organize and maintain accurate employee files, ensuring confidentiality and compliance with company policies
• Respond to employee inquiries, offering clear guidance on HR policies and procedures
• Prepare and distribute employment-related correspondence, such as confirmation of employment, probationary period letters, and retirement notices
• Maintain and update electronic tracking systems to ensure accurate recording of employee leave entitlements
• Ensure the accuracy and integrity of HR databases, generating reports on key HR metrics as needed
• Provide administrative support with the recruitment process, including scheduling interviews, preparing documents, preparing and delivering new hire orientation packages
• Assist with benefits enrollment, ensuring employees are properly enrolled and have the necessary information about their benefits options
• Create and maintain accurate databases related to the assigned area of responsibility with the ability to retrieve and manipulate data quickly and efficiently
• Coordinate and support workflows, ensuring projects are completed within established timelines
• Assist with project management tasks, including tracking deadlines, monitoring deliverables, and following up with stakeholders to ensure timely completion of projects
• Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief
Skills required for this position may include, but are not limited to:
• Proven ability to handle sensitive employee information with the highest level of confidentiality and professionalism
• Strong interpersonal, written and verbal communication, analytical, problem-solving, and decision-making skills
• Demonstrated ability to manage multiple projects, prioritize competing deadlines, and adapt in a fast-paced environment
• Proactive and detail-oriented, with the ability to anticipate needs and take initiative independently
• Advanced technological skills in Microsoft Office 365 with the ability to quickly learn and adapt to new software
• Ability to safely lift approximately 10 lbs or more
The expected compensation range for this position is $69,898 - $88,496 from Scale B2-B7.
Applications including a cover letter and resume must be submitted before midnight, Wednesday July 15, 2026, quoting posting #202526-25.
ETFO is an equal-opportunity employer. As such, it encourages groups who have been historically disadvantaged with respect to employment to apply for positions in the Federation. Individuals are encouraged to self-identify.
ETFO is committed to a selection process and work environment that is inclusive and barrier-free. We strive to meet the accommodation needs of persons with disabilities and accommodation will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-962-3836 or etfohr@etfo.org.
Job Types: Full-time, Permanent
Pay: $69,898.00-$88,496.00 per year
Benefits:
• Dental care
• Employee assistance program
• Extended health care
• Paid time off
• Vision care
Work Location: In person