About this role
Join a Team That Makes a Difference
At Big Hearts First Aid, we do more than teach first aid - we help save lives. We are looking for a reliable and detail-oriented Part- Time Administrative Assistant to join our admin team!
This role is perfect for someone who enjoys working with people, staying organized, and being part of a positive, community-focused environment.
What You’ll Do
• Deliver a high standard of customer service across phone, email, and in-person interactions
• Coordinate and manage course scheduling with accuracy and efficiency
• Process registrations, payments, and documentation with strong attention to detail
• Maintain organized, up-to-date student records and administrative systems
• Prepare instructors and classrooms for seamless, professional training experiences
• Ensure the office and training environment reflects a clean, organized, and welcoming standard
• Support communication efforts including client follow-ups
Initiative, Ownership & Growth
• Take ownership of administrative processes and ensure nothing falls through the cracks
• Anticipate needs before they arise and proactively support the team
• Follow through on tasks with a high level of accountability and reliability
• Adapt quickly in a fast-paced environment and contribute to continuous improvement
• Seek opportunities to grow within the role and take on increasing responsibility over time
What We’re Looking For
• Previous administrative experience preferred
• Strong organizational and multitasking skills with excellent attention to detail
• Excellent communication (written and verbal)
• Comfortable using Google Workspace
• Dependable and punctual
• Available for flexible shifts, including evenings and weekends
Assets
• Experience with scheduling software (e.g., Agendrix)
• Proactive approach with team player attitude
• Someone who takes initiative with a high degree of accountability
Job Requirements
• Able to lift up to 50 lbs
• Have a reliable vehicle with a Drivers License
• Able to commute to work location
Why Work With Us
• Flexible part-time hours
• Supportive and positive team environment
• Opportunity for growth within the company
• Meaningful work that contributes to community safety
Compensation
• $18 - $21 per hour based on experience
How to Apply
Apply directly through Indeed
Pay: $18.00-$21.00 per hour
Benefits:
• Flexible schedule
• On-site parking
Application question(s):
• 1. Why are you interested in this position, and what stood out to you about our company?
• 3. When could you start?
• 2. What is your availability? What days and hours? (Note: we are open 8am to 8pm 7 days a week)
Work Location: In person