Entry-Level Office Administrative Assistant & Client Services Specialist - Full/Part-time

Job Overview We are seeking a motivated Entry-Level Office Administrative Assistant & Client Services Specialist to join our team on a full-time or part-time basis. This role offers an excellent opportunity for individuals interested in gaining office experience and developing their administrative and customer service skills. The ideal candidate will be detail-oriented, organized, and eager to support daily office operations while providing exceptional support to clients and team members. Prior experience with office software and customer service is a plus, but training will be provided for the right candidate. Duties • Greet clients and visitors at the front desk, providing professional and friendly customer service • Manage multi-line phone systems, screen calls, and direct inquiries appropriately • Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks • Assist with filing, document management, and maintaining organized records • Support bookkeeping activities including basic invoicing and expense tracking • Schedule appointments, coordinate meetings, and maintain calendars for staff and clients • Proofread documents for accuracy and clarity before distribution • Handle administrative tasks such as photocopying, scanning, and mailing correspondence • Provide general clerical support to ensure smooth office operations • Support medical or dental office functions if applicable, including patient check-in/out and appointment scheduling Skills • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications • Experience with QuickBooks or similar bookkeeping software is preferred • Strong computer skills with the ability to learn new software quickly • Excellent organizational skills with attention to detail • Effective typing speed with accuracy; familiarity with data entry tasks • Good phone etiquette and customer service skills to handle client inquiries professionally • Ability to manage multiple tasks efficiently in a fast-paced environment • Clerical experience including filing, document management, and front desk responsibilities is advantageous • Knowledge of medical or dental office procedures is a plus but not required • Strong proofreading skills to ensure error-free communication This position provides an excellent foundation for individuals seeking growth in administrative roles while supporting a professional office environment. Candidates should demonstrate strong organizational abilities, excellent communication skills, and a positive attitude toward learning new skills. Pay: $46,000.00-$56,000.00 per year Benefits: • Casual dress • Dental care • Extended health care • Life insurance • On-site parking • Paid time off • Vision care Work Location: In person

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