About this role
Administrative Assistant
Are you recognized for your rigor and strong organizational skills? This strategic support position, at the heart of a stimulating legal environment, offers diverse responsibilities in a bilingual context. Partial remote work is possible depending on experience and autonomy.
What is in it for you:
- Annual salary between $70.000 and $80.000, depending on relevant experience.
- Permanent, full-time position based on a 35-hour workweek.
- On-site training period followed by a hybrid model (one remote day per week).
- Comprehensive group insurance coverage upon hire, including health, dental, vision, life, disability, and travel insurance for the employee and dependents.
- Employer participation in a group retirement savings plan.
- Several weeks of paid leave, including vacation and personal days.
- Flexible personal leave policy.
- Enhanced statutory holidays with one additional floating day.
- Access to mental health support, telemedicine, and family assistance services.
- Employee wellness program, including financial support for eligible expenses.
- Professional development opportunities with potential reimbursement for training costs.
- Inclusive and supportive work environment that values diversity, recognition, and collaboration.
- Active community engagement through volunteer and social initiatives.
- Internal events and social activities organized throughout the year.
- Access to a variety of corporate perks and discounts.
Responsibilities:
- Draft correspondence, prepare, and revise documents.
- Manage deadlines, schedule meetings and appointments, and maintain the partner's calendar.
- Coordinate travel arrangements and reservations for the partner.
- Review and proofread documents to ensure grammatical accuracy, proper formatting, and compliance with legal standards and the firm's visual identity.
- Manage files and documentation using various storage and archiving systems such as NetDocuments and ShareFile.
- Assist lawyers with business development projects and maintain the professional contact database.
- Process data such as time entries, expenses, and file openings.
- Act as a liaison with clients, colleagues, service departments (including the business center), and external parties.
- Follow up on billing in collaboration with billing coordinators.
- Transcribe dictations, audio notes, and recordings.
- Perform document comparisons ("markups").
- Participate in onboarding new team members.
- Perform any other related administrative tasks as required.
What you will need to succeed:
- Diploma or relevant training in office administration or legal secretarial studies (AEC or DEC, an asset).
- 5+ years of experience in a demanding professional environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong knowledge of Adobe Acrobat Pro.
- Experience with digital transcription;
knowledge of BigHand isan asset.
- Proactive, autonomous, and excellent time management skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Discreet, mature, and professional demeanor.
- Professional fluency in both French and English to effectively support clients in both languages.
Why Recruit Action?
Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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