About this role
Position Summary
We are seeking a professional, organized, and customer-focused Administrative Assistant to provide administrative support while ensuring reception coverage as required. The successful candidate will play a key role in maintaining efficient office operations, providing excellent customer service to visitors and callers, and supporting the firm with a variety of administrative tasks.
Key Responsibilities/Duties
• Provide administrative support to the Director of Operations
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.
• Process incoming and outgoing mail, courier deliveries, and office correspondence.
• Order and maintain office supplies and equipment.
• Assist with data entry, record keeping, and database maintenance.
• Support special projects and perform other administrative duties as assigned.
• Provide reception coverage during breaks, absences, and peak periods.
• Greet visitors, clients, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls.
• Respond to general inquiries and provide accurate information.
• Receive and distribute mail, packages, and deliveries.
• Maintain a clean, organized, and welcoming reception area.
• Monitor visitor access and follow office security procedures.
Qualifications/Skills
• Postsecondary education in Office Administration, Business Administration, or a related field is considered an asset;
• Minimum 2 years of administrative experience, including front desk or reception responsibilities;
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint);
• Excellent verbal and written communication skills;
• Strong organizational and time management skills with the ability to prioritize multiple tasks;
• Professional, courteous, and customer-service-oriented approach;
• Ability to work independently and collaboratively within a team;
• Experience with office equipment and multi-line telephone systems is an asset;
• Excellent interpersonal and customer service skills;
This position is full time in office, Monday to Friday during regular business hours.
Salary range is $55,000-$60,000.00 per year.
Please forward your resume to: careers@naimarklaw.com
No agencies or recruiters please.