About this role
Role Description
Reporting to Senior Managing Counsel on the Great Minds Legal Team, the Legal Administrative Assistant keeps the contract lifecycle moving by owning the administrative, tracking, and coordination work that supports the Senior Paralegals. The role is responsible for supporting the administrative aspects of the contract lifecycle.
Responsibilities
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Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones.
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Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures.
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Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers.
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Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable.
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Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed.
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Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel.
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Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings.
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Regularly review and update contract management system records, maintaining data entry accuracy and consistency.
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Conduct internal audits of contract records and legal documentation and prepare summary reports for attorneys, as needed.
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Assist broader legal team as needed with various administrative and organizational tasks.
Qualifications
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1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function.
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Demonstrated ability to manage multiple trackers and deadlines accurately.
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Experience working in contract management systems or similar databases, with the ability to learn new tools quickly.
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Clear written and verbal communication skills, with sound judgment on when to escalate legal matters.
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Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals.
Requirements
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High school diploma or equivalent required; 1+ years of relevant experience. Associate's degree or relevant coursework a plus.
Status
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Full-time
Location
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Remote
Salary
The expected base salary range for this position is $45,000-$55,000, however the offered salary may be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.
Application Process
A cover letter and resume are required to be considered for this position. New employees will be required to successfully complete a background check.
Equal Opportunity Employer
Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.