About this role
Remote Bookkeeper & Administrative Assistant
for a Moving & Logistics Business
Position Overview:
At Ready Roles, we don’t just fill positions—we build lasting, impactful careers. As a Remote Bookkeeper & Administrative Assistant, you will play a key role in maintaining financial accuracy, bookkeeping processes, and administrative efficiency for a growing moving and logistics company.
This role requires a detail-oriented, proactive professional who can manage QuickBooks bookkeeping, financial reporting, claims processing, and collections follow-ups while assisting with general office administration. Over time, this position will evolve into a fully independent bookkeeping role, eventually replacing the in-house bookkeeper.
If you have financial acumen, bookkeeping experience, and strong organizational skills, this role offers the opportunity for long-term growth and increasing responsibilities within the company.
Why Join Ready Roles?
A Career Path, Not Just a Job: This isn’t a stepping-stone; it’s a role designed for long-term growth. We’re looking for candidates who are eager to build a stable career with a supportive company that invests in their future.
Independence and Opportunity to Lead: Our clients want self-driven assistants who identify opportunities for improvement, find ways to make the business run smoothly, and drive the organization forward without needing to be told what to do. You’ll actively manage the business owner’s schedule and push organizational goals, not just your own tasks.
Respectful, Growth-Focused Clients: We only partner with clients who value stability and respect for their team. As a Ready Role, you’ll work with a business owner who is committed to your success and who shares a long-term vision for growth.
Key Responsibilities:
1. Bookkeeping & Financial Reporting
• Manage financial records and transactions using QuickBooks.
• Generate Profit & Loss (PNL) reports and labor percentage reports.
• Produce weekly financial reports for company leadership.
• Assist in evaluating profit efficiency and financial decision-making.
2. Administrative & Office Support
• Assist with claims processing, ensuring smooth resolution of customer concerns.
• Follow up on unpaid invoices to manage collections efficiently.
• Provide general office administrative support as needed.
What We’re Looking For:
• Excellent Communication Skills – Strong verbal and written communication skills for financial and administrative interactions.
• Highly Organized & Detail-Oriented – Ability to maintain accurate records, track financial data, and manage multiple administrative responsibilities.
• Tech-Savvy with Bookkeeping Software – Experience with QuickBooks is preferred, but a willingness to learn quickly is required.
• Financial & Analytical Skills – Ability to generate reports and evaluate financial data for decision-making.
• Adaptability & Flexibility – Must be available to work weekends and adjust to schedule changes as needed.
• Self-Driven, Proactive Mindset - This role is for someone who naturally takes the initiative and actively finds ways to contribute. You’ll be expected to add value without waiting for instructions and to be a driving force for the business.
• Commitment to Long-Term Growth - Ready Roles is built on loyalty and stability. We’re looking for someone who values a long-term commitment, seeks stability, and is motivated to build a future with us and the business owner they support.
• Aligned with Our Values - Ready Roles believes in accountability, respect, and integrity. We’re looking for someone who takes ownership of their work, consistently shows up with purpose, and is eager to create a lasting impact.
Qualifications:
• Leadership Potential and Vision: Prior experience managing remote tasks or supporting a business owner is a plus, but we’re most interested in candidates ready to take ownership, lead by example, and actively shape the future of their role.
• Resourceful and Solution-Oriented: You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth.
• Strong Communication Skills: Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients.
• Growth-Minded and Self-Motivated: If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you. This role is designed for someone who sees this as more than just a job—a chance to lead, grow, and secure their future.
What You Can Expect from Ready Roles:
Clear Growth