ECE Administrative Assistant

About the position Provide administrative and classroom support to ensure the efficient operation of the Early Childhood Education Department. Responsibilities • Management of clerical work for all ECE programs • Waitlist management • File management - paper and electronic • Payroll preparation – including BC Wage Enhancement submission • Lunch orders • Budget tracking, petty cash preparation, credit card reconciliation • Parent package preparation • Data entry and document design for admin and classroom purposes • Preschool Registration • Take lead during emergency situations in absence of Director or Coordinator • Office supply management including printer cartridges • Support Director or Coordinator with human resources administrative functions, including maintaining employee files, preparing employment documentation for approval, and coordinating appointments • Work with Director or Coordinator to maintain and update all ECE Staff and Family Handbooks • Educator on Shalom Aleph Preschool team, as required • In ratio to cover short periods of illness or absence of educators • School pick-up, as assigned or as required • Work with Director or Coordinator to plan: all staff events, learning evenings, professional development days, family events • Arrange room bookings, submit set-up sheets • Perform monthly playground checks and coordinate repairs with JCC Building Manager • Maintain emergency supply stock • Maintain first aid supply stock • Participate in functions and activities including social, holiday and fundraising events which may or may not occur within their usual designated hours of work Requirements • Strong computer skills, including Word, PowerPoint, Excel, Adobe, Google hosted platforms and additional design programs • Excellent English speaking, writing and editing skills • Systems organization with close attention to detail • Three References • Valid Criminal Record Check • Valid First Aid Certificate with CPR or willingness to obtain • Responsible Adult certification or ECE/A License to Practice

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