Administrative assistant , Administration

About the position As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a vice-president. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. Responsibilities • Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.) • Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.) • Help your superior manage their agenda, mail, emails and phone calls • Coordinate the preparation of deliverables for decision-making bodies • Plan and attend management committee and other meetings. Draft reports and minutes and follow up as needed • Handle the unit's budget process. Carry out budget preparation activities and identify and explain variances Requirements • College diploma in a related field • A minimum of two years of relevant experience • Advanced proficiency in French, both written and spoken. • Intermediate advanced proficiency of English (level 4) due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients Nice-to-haves • Other combinations of qualifications and relevant experience may be considered • Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability Benefits • Competitive salary and annual bonus • 4 weeks of flexible vacation starting in the first year • Defined benefit pension plan that provides predictable, stable income throughout retirement • Group insurance including telemedicine • Reimbursement of health and wellness expenses and telework equipment

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