Planning and Project Analyst, Facilities Management & Development

Ready to start your next chapter with NAIT? At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community. If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together. Important Application Deadline Notice Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above. To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date. Internal NAIT Employees Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site. NAIT’s Facilities Management and Development (FMD) division is seeking an experienced Planning and Project Analyst to help shape the newly established Infrastructure Initiatives team. This role sits at the intersection of infrastructure planning, business analysis, process improvement, analytics, and technology. Reporting to the Manager, Infrastructure Initiatives, the successful candidate will support the planning, coordination, and governance of infrastructure initiatives across FMD. The role is responsible for monitoring initiative progress, facilitating stakeholder engagement, requirements gathering, data analysis reporting, and supporting cross-functional teams in delivering strategic priorities and operational improvements. The Planning and Project Analyst will serve as a key liaison between FMD and Information Technology Services (ITS) to develop reporting and analytics solutions, support system and process improvement initiatives, and provide insights that enable data-driven decision-making. This is an exciting opportunity for a collaborative and analytical professional who is passionate about continuous improvement and helping drive transformational initiatives that deliver long-term institutional value. Key Responsibilities Infrastructure Planning & Governance • Support infrastructure initiatives through planning, coordination, reporting, and governance activities across FMD portfolio. • Support infrastructure planning activities including project intake, prioritization, budgeting support, forecasting, lifecycle planning, roadmap development, and governance processes. • Assist in monitoring infrastructure initiative progress, risks, dependencies, and resource requirements to support effective planning and decision-making. Business Analysis & Process Improvement • Collaborate with business units and stakeholders to gather, assess, and document operational requirements, business needs, process improvements, and infrastructure planning priorities. • Identify opportunities for operational efficiencies and continuous improvement through process mapping, workflow analysis, documentation, and standardization initiatives. • Develop and maintain operational procedures, templates, standards, reference materials, and process documentation. Project Coordination & Initiative Support • Coordinate and support infrastructure initiative activities by tracking milestones, deliverables, timelines, action items, dependencies, and project status updates. • Support project teams and stakeholders in ensuring timely follow-up, issue resolution, and alignment of initiative activities. Facilitation & Stakeholder Engagement • Facilitate meetings, workshops, stakeholder discussions, and planning sessions to support cross-functional collaboration, decision-making, and initiative alignment. • Coordinate stakeholder communications, updates, and follow-up activities to support accountability, transparency, and effective engagement across infrastructure initiatives. Analytics & Reporting • Analyze operational and project-related data to develop reports, dashboards, metrics, trend analysis, and business insights using tools such as Power BI, SharePoint, ReADY and AiM systems, and other systems as required. • Prepare executive summaries, presentations, briefing materials, and status communications for leadership, committees, and stakeholders. • Provide analytical support for operational planning, infrastructure initiatives, and portfolio reporting activities across FMD. Skills & Abilities • Demonstrated experience in infrastructure planning, business analysis, project coordination, or related functions, including requirements gathering, process analysis, and translating business needs into actionable solutions. • Strong analytical and problem-solving skills, with the ability to analyze operational, project, and business data to identify trends, risks, opportunities, and recommendations. • Experience monitoring initiatives, tracking milestones, dependencies, risks, and action items to support effective planning and decision-making. • Skilled in facilitating meetings, workshops, stakeholder discussions, and requirements-gathering sesions to support collaboration, alignment, and continuous improvement. • Experience documenting and mapping business processes, workflows, procedures, standards, and operational requirements. • Strong organizational and project coordination skills, with the ability to manage multiple priorities and work effectively across cross-functional teams. • Proficiency with Power BI, SharePoint, Visio, Microsoft Office applications, and enterprise business systems. • Knowledge of continuous improvement methodologies, process optimization, and change management principles is considered an asset. Qualifications • Degree or Diploma in Business, Information Technology, Project Management, or a related discipline. Equivalent combinations of education and experience may be considered. • Certification or formal training in Business Analysis, Project Management, Lean, Six Sigma, or a related discipline is considered an asset. • Minimum five (5) years of experience in business analysis, Data Analytics, Project Management, Business Solutions, or a related field. • Experience developing reports, dashboards, business insights, and analytics solutions using Power BI or similar reporting tools is a strong asset. • Experience supporting system implementations, enhancements, governance processes, or organizational improvement initiatives is considered an asset. • Experience with AssetWorks AiM, ReADY, SharePoint, Workday, Microsoft Power Platform (Power BI, Power Apps, Power Automate), or similar enterprise systems is a strong asset. Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES). Remuneration Refer to salary range noted on this posting, plus a comprehensive benefits package. The compensation range for this job posting is : $77,036.96 - $102,057.54 NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams. About NAIT We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s. NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at careers@nait.ca. Please submit a resume and cover letter to be considered for this opportunity.

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