Event Logistics Coordinator

The Upper Village BIA is seeking an organized and detail-oriented Event Logistics Coordinator to support the planning and execution of our new weekly event series: It Takes a Village. This role is ideal for someone with experience in event coordination who can manage vendors, permits, and on-the-ground logistics to ensure a smooth and successful event each week. About It Takes a Village. It Takes a Village afternoons is a recurring community-focused event designed to bring more foot traffic to the neighbourhood, support local businesses, and create a lively, welcoming atmosphere along the Upper Village. Key Responsibilities The Event Logistics Coordinator will: • Coordinate with vendors, food providers, and participating businesses • Manage vendor onboarding, communication, and scheduling • Assist in securing permits and ensuring compliance with City requirements • Liaise with City departments, partners, and stakeholders as needed • Develop site layouts and logistical plans for each event • Coordinate equipment needs (tents, tables, signage, etc.) • Support event setup and teardown on-site • Troubleshoot issues during event days • Ensure health, safety, and operational standards are met • Work closely with the BIA team to execute the event vision Qualifications • Experience in event coordination, event production, or logistics • Strong organizational and project management skills • Experience working with vendors and external partners • Familiarity with permits and municipal processes (or willingness to learn) • Ability to problem-solve quickly in a live event environment • Strong communication and coordination skills • Ability to work event days Nice to Have • Experience with street festivals, markets, or BIA events • Existing relationships with vendors or local businesses • Knowledge of Toronto event permitting processes • Experience with site planning or event layouts Role Details • Contract position (seasonal, aligned with event schedule) • On-site presence required during event days in the afternoons • Flexible planning hours + event-day execution • Compensation based on experience and scope How to Apply Please submit: • Resume • Brief description of relevant event experience • Examples of events you’ve worked on (if available) • Availability Email: hello@uppervillageto.com Deadline: June 1, 2026 Pay: $1,000.00 per month Work Location: Hybrid remote in Toronto, ON M6C 2C9

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